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Insider Tips For Setting A Realistic Timeline For Your Custom Employee Development Strategy

Jul, 21 2022 | Corporate eLearning
Prakash Nagarajan

General Manager- Marketing

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This guide can help you create a more realistic custom employee development strategy timeline and ensure that every member of the team is on track, including outsourcing partners who need to help you improve your online training ROI.

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Setting A Realistic Employee Development Strategy Timeline

You can’t foresee unexpected delays or collaborative roadblocks. For example, you’re using new software to create interactive content, and the UI is more challenging than expected. It’s even more difficult to plan for these scheduling slip-ups when outsourcing is involved. In many cases, the custom content provider is in charge of their team’s productivity, workflow, and task delegation. They’re in the driver’s seat regarding the outcomes. However, there are certain ways to mitigate those risks and create a more accurate timeline for custom eLearning design processes. Spoiler alert: feedback, frequent recap meetings, and flexible milestones are part of the package. And, of course, you need to find a custom learning solutions provider that prioritizes CX.


1. Assign In-House Tasks

The first step is to determine what you’ll complete internally so that you don’t outsource redundant content. This allows you to pinpoint aspects of the custom eLearning design timeline that are dependent on in-house projects. For example, the bespoke eLearning provider can’t convert your legacy content until your team conducts an asset inventory. So, map out how long they’ll take to wrap-up tasks and the resources they need to expedite the process.


2. Get Input From Your Team

Your team’s feedback is essential because they’re able to reveal potential risks and delays. For instance, you think they only need a day to catalog and organize those aforementioned assets. In reality, they require a week to get everything in shape for the outsourcing company. To take stock of training resources, re-evaluate tags, and break longer resources into usable assets. Host a team meeting internally to get their feedback and incorporate that into your development timeline.


3. Meet With The Vendor To Discuss Milestones

After you take care of in-house schedules, it’s time to speak with the vendor to discuss project stages such as milestones that are typically part of their custom eLearning design process. For instance, the first milestone is to conduct a brief training needs analysis. How long will this take? What steps are involved? Are there any obstacles that might force them to rethink the schedule? Keep in mind that experienced custom content developers have a rough idea of the implementation hurdles and time estimates. Thus, you can rely on their expertise to adjust your schedule and your delivery expectations. For example, you’ve only allocated a few days for demo video production. But the vendor needs at least two weeks to record the footage, gather assets, and edit the video, as they know all the “moving parts” involved in the process.


4. Storyboard Your Development Process

Storyboards aren’t just for the design process. You can also use them as a visual overview of your custom content development timeline. Divide the board into tasks, milestones, or project stages. Then include brief notes about the software, team members, and individual assignments involved. There should also be placeholders for outsourcing tasks and/or notes vendors can use to streamline the process. This also gives you the opportunity to foresee development hiccups that might derail the project. For example, stage five involves new software that may cause a steep learning curve. So, add buffer time in the storyboard/schedule to account for that.


5. Expect The Unexpected

The reason why many organizations are forced to push back their launch dates is optimism. We are not referring to a positive outlook on life but an overly ambitious timeline. They don’t think their team will encounter any issues along the way. After all, they’re too experienced and skilled to let a minor problem stand in the way. However, trouble comes in many forms. You need to expect the unexpected when setting a realistic timeline by creating a backup plan. What are all the potential obstacles? What’s the best way to overcome them without going over budget? Is there anything you can do now to avoid workflow interruptions? For example, purchase software today so that your team has plenty of time to acclimate and explore the new features.


6. Host Periodic Overview Meetings

This goes for both internal and outsourced projects. You must host periodic meetings to evaluate progress and make sure everyone is on schedule. They can also voice their concerns or opinions regarding the timeline. As an example, the outsourcing partner miscalculated how long it would take to develop the simulation. This is a vital part of your new eLearning course, and they need another week to iron out the glitches. You can both discuss a new time window, delivery dates, etc., during the regularly scheduled recap meetings.


7. Include A Detailed Timeline In The Contract

The pre-project meeting with the vendor allows you to develop timeline estimates. But you must also get everything in writing before signing on the dotted line. Include a detailed schedule in your contract to avoid any confusion later on. What is the final delivery date? What about the milestones and corresponding payments? Must the vendor give you a ‘heads up’ if they encounter a roadblock? For example, they need to contact you a week in advance if they need to adjust the phase 2 delivery date. Who is their point of contact within your organization? – These are all issues you must address in the agreement.


Final note

Download the eBook Insider Secrets To Select The Best Custom Learning Solutions For The Future of Work for tips to find the ideal external partner for your program. This article was first published in eLearning Industry.

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